Podcast Episode 1: The importance of project management – both now and in the years to come

Not in the mood for reading? Check out our inaugural podcast episode on YouTube.

In this episode, you will find out why project management is essential in the world of work. From increasing efficiency to flexible risk management and integrating new technologies – discover how project management helps enterprises to operate successfully in a changing world. With a closer look at future trends ranging from artificial intelligence to virtual reality, in this episode I explain how the project management landscape will evolve.

New technologies will continue to shape the evolution of the project management landscape.
New technologies will continue to shape the evolution of the project management landscape.

To start with, it is necessary to consider the question: Under what circumstances is project management necessary?

As the name suggests, project management is used in the planning and implementation of projects.

For example, if a company is aiming to develop a new product or implement a system, project management is essential for ensuring proper planning, execution, and monitoring of the project.

However, organizational changes such as mergers, restructuring, or rolling out new processes are also projects.

Project management is also utilized in this context to ensure the successful implementation of changes.

In general, project management is employed when an enterprise undertakes the creation of something new and this project

  • is limited in terms of time and budget,
  • necessitates careful planning and coordination due to its complexity,
  • and clear goals must be achieved.

But what is the purpose of project management in these projects? And to what extent do the projects and ultimately the relevant enterprises or organizations benefit from project management?

There are many reasons why project management is so important. Let’s go through them one by one:

1. Increased efficiency
In most cases, resources such as time, money, and personnel are scarce. This is why they should be utilized as efficiently and effectively as possible, and project management can aid in this.

2. Risk management
Risk management is a crucial aspect of project management. It allows risks to be identified, evaluated, and effectively managed at an early stage, which creates transparency and prevents unpleasant surprises.

3. Resource management
Money, time, raw materials, and human resources are typically limited in supply. Successful project management ensures that resources are utilized optimallyto achieve the defined objective.

4. Effective budget control
Project management helps to keep an eye on the budget and prevent cost overruns by monitoring and approving expenditure.

5. Clear communication
Open, clear, and regular communication is a key success factor for projects. Successful project management ensures that information is communicated to the appropriate stakeholders and teams, and subsequently acted upon. This fosters transparency, enhances cooperation, and minimizes misunderstandings.

6. Progress tracking
Project management provides tools and methods for monitoring project progress to ensure that the project stays on track. This ensures that any deviations from the plan can be detected early on and corrected through countermeasures.

7. Flexibility
Agile project management approaches facilitate more rapid adjustment to evolving needs and market conditions, which is crucial in an ever-changing business environment.

8. Customer orientation
At the conclusion of a project, customer expectations should be met. Successful project management ensures that the customer’s objective is prioritized over the goals of other stakeholders.

9. Knowledge management
Project management emphasizes the documentation of experiences and learning processes, which helps to preserve knowledge within the company for use in future projects.


To summarize:

In a world that is becoming more globalized and interconnected, projects are becoming increasingly complex. Project management helps to manage this complexity and contributes to the efficient use of resources while ensuring stakeholder satisfaction and successful project completion.

Due to changes in working methods in recent years, project management has become more important than ever before.

But why is that?

In recent years, especially due to the impact of the coronavirus pandemic, working from home has become the norm. The process of digital transformation has facilitated seamless collaboration across borders and time zones, transforming the world of work on a lasting basis.

The importance of project management in the future.
Project management has become increasingly important due to the rise of remote work and the need to collaborate across time zones.

Team members are based in various international locations and operate across multiple time zones. Efficient and effective coordination and communication is a crucial factor here. By using the right project management methods and tools, project teams can communicate more effectively and efficiently. This fosters transparency and the sharing of information.

Project management also helps with coordinating task planning and deadlines, ensuring that all team members are on the same page and work is completed within the designated timeframe.

Nevertheless, global challenges such as public health emergencies, climate change, and geopolitical instability are creating more and more project risks that need to be taken into account. Project management therefore also encompasses effective risk management in order to identify, evaluate, and control risks and opportunities.

Project management will remain crucial in the future and garner even greater focus. Organizations and enterprises will increasingly be compelled to maximize the efficiency of their resources.

They will also need to make greater use of effective project management methods to achieve their goals and adapt to a rapidly changing environment. Project management is thus a critical factor for success and, when executed well, can also provide a competitive edge.

This is why it is crucial to adapt project management practices to address the demands of the contemporary world while leveraging technological innovations and proven methods.


Artificial intelligence, automation, and data analysis will further optimize project management processes.
Artificial intelligence, automation, and data analysis will further optimize project management processes.

The future of project management will be shaped by a multitude of trends and developments.

  • The integration of artificial intelligence, automation, and data analysis will further enhance the efficiency of project management processes. This has the potential to automate and expedite tasks such as allocating resources, assessing risks, and monitoring projects.
  • Agile project management methods will continue to become more important since they encourage flexibility and a focus on customer needs. Hybrid approaches that combine agile principles with traditional project management could be used in many projects.
  • Virtual reality and augmented reality could be used for project management and training in the future. Such technologies make it possible for virtual meetings, simulations, and training sessions to take place in an immersive environment.
  • Project management will increasingly rely on data-driven decision-making. Advanced analytics tools and big data will be utilized to track the progress of projects and facilitate strategic decision-making.
  • The use of collaboration tools and project management platforms is expected to grow to support communication and cooperation in geographically dispersed teams.
  • Project managers will increasingly focus on soft skills such as communication, empathy, and team leadership in order to more effectively lead teams and foster the motivation of team members.

In the future, the precise structure of project management will depend on the industry sector, the specific requirements of the respective projects, and technological advancements. Project managers should be open to change and willing to engage in ongoing training to keep pace with developments.

If you want to convince your manager and your colleagues of how important project management is and will continue to be in the future, then you now have the compelling arguments to support your case.

I hope I have succeeded in making it easy for you to understand the following today:

When project management is implemented

How crucial it is for the success of the project

How project management is changing

What the project management of tomorrow might look like

Tobias Wisst presents Snacksize Project Management

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In a few weeks, you can look forward to accessing the next episode, in which I will show you how to set up and structure a project. So don’t forget to check back again soon.

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